Volunteering for LACCCB 2018
Volunteering at the inaugural Latin America and Caribbean Congress for Conservation Biology (LACCCB 2018) (25 - 27 July 2018 in Trinidad and Tobago) is a great way to meet other LACCCB delegates, get to know some of the LACCCB Local Organizing Committee, and lower your overall cost of attending the Congress!
To volunteer at LACCCB 2018, you must become an official member of the Latin America & Caribbean (LACA) section of the Society for Conservation Biology.
Then, you must register for LACCCB and select the option to volunteer at the Congress (Check back for updates on registration dates). Volunteers will be selected from those who check this box during registration. (Yes, you must register for LACCCB prior to being chosen as a volunteer. There are no exceptions to this rule.) Delegates from developing countries and students are given priority when choosing volunteers.
Volunteers who work at least 5 hours during the Congress will receive a 50% registration fee rebate after LACCCB 2018 is over. We need a lot of volunteers but these opportunities are limited, and we generally receive more requests to volunteer than the number of volunteer spots available. So please register early if you are interested! After you have indicated your interest, the LACCCB 2018 Volunteer Coordinator will be in touch to get more information on any special skills you may possess or in what capacity you may be best suited to assist. If you have any questions or require any further information, please contact the LACCCB 2018 Volunteer Coordinator Fadilah Ali at: Fadilah.Ali@sta.uwi.edu
A sample of some of the volunteer positions is posted below. Selected volunteers will be emailed instructions on choosing/being assigned positions at a later time. (You should not request positions during registration or request positions prior to registration.)
Volunteer Position Descriptions
Registration: Assist delegates with registration. Hand out info packages and answer questions. Become familiar with layout of conference centre and scheduled talks.
Moderators: As moderator, your responsibility is to ensure all presentations stay on time to keep track of the order of presentations for symposium, oral presentations, and speed presentations
AV during sessions: Help speakers load their talks onto the computers. Switch PowerPoint presentations during the question period. You don’t have to be a technological wizard to do this, just knowledge of PowerPoint. We will have AV gurus around to help with major problems.
AV guru: Be quite familiar with AV equipment and computers. You won’t be in a particular session but should be available to help if there are any pressing computer issues.
Welcome door: Be at the entrance of the conference centre to welcome delegates and answer questions they might have about where rooms are, where to find things in St. John's, etc. (local familiarity and with the conference centre & LACCCB program is helpful). Generally being a friendly and helpful person.
Info booth / Merchandise sales: Help people if they have questions about LACCCB 2018 or Trinidad and Tobago, where to find restaurants etc. Also, help with t-shirt sales etc.
Exhibit / Evening reception assistance: Assist exhibitors and delegates in the exhibition hall. Be available to answer questions.
Poster session: Ensure that all posters are up before the poster session, that posters are in their appropriate spot and help to set up for the poster event.
Speaker room prep: Provide assistance to speakers wanting to use the laptops to practice talks, check compatibility of presentations.
Photo / Social Media assistance: Be willing to attend all events (including all the receptions and plenary talks) to take photos or short video (with your own camera) and contribute to building the Facebook photo album and contributing to blogs, Twitter and other media related activities. (Volunteers in this position will be chosen by the LACCCB 2018 Communication Chair).
On-campus promotion: Get promotional posters stamped and place them around the University of the West Indies campus a few times before the conference. Be creative and think of other ways to attract local students to come to the conference.
Silent auction / fundraising: Approach local businesses about donating items for the silent auction. Be creative and think of other ways to fundraise before the conference. Set up silent auction item sheet and monitor during conference.