LACCCB 2018: Seeking Partners
Sponsorship opportunities for LACCCB 2018 are available. Please feel free to review the downloadable Sponsorship Prospectus .pdf file.
Sponsorship Opportunities available for consideration in 7 packages as well as individually tailored event sponsorship. Selected sponsorships include complimentary or reduced registration(s) as well as an Exhibition Booth with a table display space in the exhibition hall during the conference. We are happy to discuss customized conference sponsorship packages such as sponsorship of travel awards for target groups or Event Sponsorship. See below to register for an Exhibition Booth only.
For more information, email lacccb2018@conbio.org with ‘sponsorship’ in the subject line.
WHO WE ARE
LACCCB 2018 is the inaugural Latin America and Caribbean Congress for Conservation Biology. This Congress is an event hosted by the Latin America and Caribbean (LACA) Section of the Society of Conservation Biology, in conjunction with the University of the West Indies, St. Augustine.
The Society of Conservation Biology is the world’s largest community of conservation professionals dedicated to the science and practice of conserving Earth’s biological diversity.
The LACA region contains some of the most biodiverse areas on earth, and the LACA section, with representatives from over 40 countries, serves as a critical influence in conservation and collaboration among SCB members.
WHY LACCCB 2018 MATTERS
Current and future decision-makers will meet at LACCCB, including executive directors, policy makers, leading conservation scientists and professors, students, educators and project managers. Major institutions such as universities, government organizations, industry, private foundations, news agencies and publishers will attend LACCCB.
By providing symposia, workshops, training courses, oral presentations, poster presentations, plenary sessions, and field trips, LACCCB will be one of the largest networking platforms for anyone interested in neotropical conservation biology and the latest research, development and challenges in terrestrial and marine conservation science and practice.
Becoming a sponsor will provide exposure for your organization, demonstrate your commitment to conservation efforts in the region, and enhance your visibility among influential leaders and decision-makers.
Benefits to your organization
LACCCB 2018 offers your organization convenient and effective ways to get your product and/or service noticed by conservation biology professionals from around the region. The benefits derived from sponsorship and advertising during the Congress are unique because targeting a conference audience can be both selective and direct, giving you the opportunity to effectively sell your message or product. Becoming a sponsor of a Conference of this magnitude, sends the message that you espouse the ideals of the conservation community, who are known to be a large but selective population. Having the support of regional conservationists may be precisely what is required for entry into new markets and bolstering sales internationally. A variety of sponsorship benefits are available, including your organizational description and logo in the Congress program, an Internet link from the Congress website to your home page, and more.
Benefits to students
Your support will provide travel assistance for ambitious students to attend LACCCB 2018, providing them with the opportunity to network with the conservation community and meet potential research supervisors, mentors, and future collaborators. This will also help them to identify employment opportunities within the region. Students are given the opportunity to hone their communication and presentation skills by participating in a student awards competition with modest awards provided through sponsorship support.
Benefits to the conservation community
Your support will connect people across Latin America and the Caribbean, who may otherwise never get a chance to network with their peers, by ensuring that conservation professionals can attend LACCCB 2018. Attending conferences of this sort helps to strengthen connections in the conservation community, bringing together like minded persons who can exchange ideas on best practice in conservation, and also discuss local and regional threats to the sensitive species.
In sum, organizations wishing to provide general support for LACCCB 2018 help defray the costs of the meeting and provide numerous supports for an outstanding program. Organizations gain the advantage of presenting themselves and their products to an audience that may otherwise not be familiar with them. Sponsorship opportunities are listed below.
General Meeting Sponsorship Categories
View the sponsorship Comparison Chart for a summary, A La Carte opportunities, and further details
PLATINUM (Hemisphere)
-USD $30,000 and above
-Organizational logo on banner at plenary sessions
-Four complimentary LACCCB registrations
-Complimentary exhibition space
-Full-page advertisement in meeting program
-Acknowledgement in meeting program, on conference website, meeting booklet, conference app, and signage
ARCHIPELAGO (Gold)
-USD $20,000
-Three complimentary LACCCB registrations
-Complimentary exhibition space
-Half-page advertisement in meeting program
-Acknowledgement in meeting program, on conference website, meeting booklet, conference app, and signage
ECOSYSTEM (Silver)
-USD $10,000
-Two complimentary LACCCB registrations
-Complimentary exhibition space
-Half-page advertisement in meeting program
-Acknowledgement in meeting program, on conference website, conference app, and signage
HABITAT (Bronze )
-USD $5,000 ($34,000 TTD)
-One complimentary LACCCB registration
-50% discount on exhibition space
-Advertisement in meeting program
-Acknowledgement in meeting program, on conference website, conference app, and signage
CORRIDOR (Friend Of The Congress i)
-USD $2,500 ($17,000 TTD)
-40% discount on exhibition space
-Acknowledgement on conference website, conference app, and signage
WATERSHED (Friend Of The Congress ii )
-USD $1,000 ($6,800 TTD)
-30% discount on exhibition space
-Acknowledgement on conference website
ECOTONE (Friend Of The Congress iii)
-USD $500 ($3,400 TTD)
-20% discount on exhibition space
-Acknowledgement on conference website
*DEADLINE: All Sponsor ads, logos, and company/organization descriptions are due
no later than June 29, 2018.
Exhibitors
LACCCB welcomes organizations and companies to host exhibitor spaces during the conference main sessions, July 25 – 27th. Coffee, tea, and snacks will be available to exhibitors and attendees in the exhibition hall ensuring high visibility during break times. Given limited exhibitor capacity, LACCCB reserves the right to select exhibitors in an effort to balance a diversity of types of groups represented. Options can also be viewed on the Exhibitor Comparison chart . Please view the Call for Exhibits to register for an exhibition space
Space Fees
$1100 USD per Standard Commercial Space
$800 USD per Standard Non-Profit Organization Space
$500 USD per Non-Profit DC-SIDS Space
$300 USD per Artists Space
Space Fee Includes
-6’ x 30” table with 2 chairs
-Internet access, logo, link, description on website
-One complimentary LACCCB Registration for company/org representative
-Complimentary food and drink for some conference events and breaks
-One 50% discounted LACCCB Registration for additional company/org representative is complimentary for all spaces except the Artists Space
Exhibit Hours
Wednesday, July 25 8:00 A.M. to 5:30 P.M. + 5:30 – 7pm exhibitor & poster happy hour
Thursday, July 26 8:00 A.M. to 5:30 P.M.
Friday, July 27 8:00 A.M. to 4:00 P.M. (followed by breakdown)
IMPORTANT DATES
March 25, 2018 – Exhibitor registration opens
June 29, 2018 – 50% cancellation refund and payment due
June 29, 2018 – 50-word company description due
July 25, 2018 – Exhibit set-up 8am-1pm
July 27, 2018 – Exhibit break down
Exhibitor Information
To have the exhibit space held for you in the exhibit area, a 50% deposit must be paid at the time of registration. Full payment is due by June 29, 2018. Space fees include basic registration for one company representative and one 50% discounted representative, who will be working in the space during the conference. In addition to the standard space package, organizations requiring badges in excess of their allotment must pay the regular registration fee for each additional person.
Activities requiring an additional fee beyond basic registration, such as field trips and short-courses, may be purchased separately when registration opens. Each exhibiting firm is responsible for its equipment and should have an attendant in the space during hours that the exhibit area is open to the public. It is recommended that exhibitors prioritize attendance at their space during breaks and passing times to maximize visibility and engagement with participants at the conference. Exhibit representatives must wear the official conference badge at all times while in the exhibit area.
Cancellation Policy
Cancellation before June 29, 2018 obligates the Exhibitor to 50% of the total space cost, and cancellation after June 29, 2018 obligates the Exhibitor to full payment of the space fee. Refunds will not be made after space has been assigned and paid for unless the space can be reassigned. Any space not claimed and occupied by 12:00 p.m. local time on July 23, 2018 may be reassigned to
another exhibitor without further notice to the originally scheduled occupant, and all fees forfeited.
Security
LACA does not maintain insurance covering Exhibitors’ property. Protection of Exhibitors’ property shall at all times remain the responsibility of the exhibitor. We do not anticipate traffic during non-show hours, but security is not guaranteed. Insurance is to be arranged by Exhibitors at their own cost.
Exhibit Description
Exhibitors are requested to submit a 50-word typed description of their exhibit. The description must be received no later than June 29, 2018, so it may be included in the Official Meeting Program book. If your space description is not received by this deadline, the description will appear in a Program Addendum distributed at registration.
Space Assignments
The space will be assigned in the order in which exhibitor registrations are received. A confirmation of the location of your space will be sent to you as soon as possible. All booths in the exhibition area have equal access/visibility to attendees.
Advertising in the Meeting Program.
For maximum visibility, you are encouraged to advertise in the Official Meeting Program. Advertising documents should be sent to: lacccb2018@conbio.org by June 29, 2018. All advertisements should be high resolution (300 dpi) *.jpg, *.eps, *.pdf, or *.tiff files and black and white. The meeting program will be available publicly on the conference website, and in print for purchase at the conference.
Size Cost
Full Page $1000 USD
(7.25” wide x 10” high)
Half Page $500 USD
(7.25” wide x 4.75” high)
Quarter Page $250 USD
(3.625” wide x 4.75” high)